Administrative

Office Manager Resume Example (2026): Sample, Summary and Skills

By EZProCV Editorial Team · Updated October 18, 2026

This office manager resume example is for the person everyone goes to when the printer, the payroll query, the lease renewal and the new starter all land on the same morning. Employers hiring an office manager want evidence that you can run facilities, people admin, suppliers and budgets without things slipping, and your resume has to prove that in under a minute.

Below you will find a complete sample resume in plain text, summaries for three career levels, bullet rewrites that turn duties into results, a skills and keyword list, and notes for the US, UK, Gulf and Indian job markets. O*NET lists office manager as a sample title for first-line supervisors of office and administrative support workers, and larger roles overlap with the administrative services managers profile at the U.S. Bureau of Labor Statistics.

Use this resume template — free See the example

Quick answer: A strong office manager resume shows that you keep a workplace running smoothly and cheaply. Lead with a short summary naming office size, headcount supported and budget, then list experience with quantified bullets on cost savings, vendor contracts, onboarding, facilities and process fixes. Finish with skills that mirror the ad, such as budgeting, HR administration, Microsoft 365 and QuickBooks.

Office Manager resume example

A complete, ATS-friendly example. Names and companies are fictional.

Hannah Osei

Office Manager

Manchester, United Kingdom · hannah.osei@example.com · +44 161 496 0723 · linkedin.com/in/hannahosei-example

Summary

Office manager with 10 years in office administration, 8 of them running professional services offices of 40 to 120 staff. Manage a £380K annual office budget, 22 supplier contracts, facilities, onboarding and health and safety for a 95-person architecture practice. Known for cutting overheads without cutting service and for building simple systems people actually use. CIPD Level 3 in People Practice.

Experience

Office Manager · Ashworth Lane Architects

Manchester, UK · Feb 2021 – Present

Run all office operations for a 95-person practice across two floors, managing a £380K annual budget and a team of 2 administrators and 1 receptionist.
Saved £46K a year by retendering cleaning, print and stationery contracts and consolidating 9 suppliers into 4.
Led the move to a new 14,000 sq ft office on time and £18K under budget, with zero lost working days.
Cut new-starter setup time from 5 days to 1 by building an onboarding checklist with IT and HR covering kit, access, payroll and induction.
Introduced a desk and meeting-room booking system for hybrid working, lifting meeting-room use from 48% to 81%.
Coordinate fire safety, first aid and risk assessments; passed every landlord and insurer audit since 2021.

Office Coordinator · Brightfield Accountancy

Stockport, UK · Mar 2018 – Jan 2021

Supported 45 staff with facilities, supplier invoices, petty cash and diary management for 3 partners.
Processed 300+ supplier invoices a month in Xero with a 99% on-time payment rate.
Moved paper client files to SharePoint, freeing a storage room and cutting retrieval time from hours to minutes.
Organized 12 client events a year for up to 150 guests, keeping spend within 3% of budget.

Receptionist and Administrator · Northgate Property Lettings

Manchester, UK · Aug 2016 – Feb 2018

Managed front desk, phones and post for a 20-person lettings office handling 150+ enquiries a week.
Created a shared viewings calendar that ended double bookings across 6 negotiators.
Kept tenant and landlord records up to date in line with UK GDPR.

Education

BA (Hons) Business Management, Manchester Metropolitan University, Manchester, UK · 2016

Skills

Office operations · Budget management · Supplier and contract management · Facilities management · Onboarding and HR administration · Health and safety compliance · Office relocation · Hybrid-working setup · Event planning · Microsoft 365 and SharePoint · Xero and Sage · Data protection (UK GDPR) · Team supervision · Process improvement

Certifications

CIPD Level 3 Certificate in People Practice
IOSH Managing Safely
Emergency First Aid at Work

Languages

English (Native) · Twi (Conversational)

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Office Manager resume summary examples

Entry-level

Organized office coordinator with 2 years supporting a 30-person team with reception, supplier invoices, supplies and meeting logistics. Cut monthly stationery spend 15% with a simple ordering process. Confident with Microsoft 365, Google Workspace and QuickBooks, and ready to take on budget and facilities responsibility.

Mid-level

Office manager with 6 years running offices of 50–80 staff in tech and professional services. Own a $250K office budget, 15 vendor contracts and onboarding for 40+ hires a year. Delivered $30K in annual savings and a smooth hybrid-office redesign. Supervise 2 admin staff and partner closely with HR and finance.

Senior

Senior office and facilities manager with 12 years leading workplace operations for multi-site firms of up to 400 people. Manage a $1.8M budget, three offices and a team of 7. Led two relocations and a workplace consolidation that saved $410K a year. Strong in lease management, vendor strategy, health and safety and employee experience.

Office Manager resume bullet points: weak vs strong

Weak	Strong
Managed the office.	Ran day-to-day operations for a 95-person office, owning a £380K budget and supervising 3 support staff.
Dealt with suppliers.	Retendered cleaning, print and stationery contracts and cut suppliers from 9 to 4, saving £46K a year.
Helped new employees settle in.	Built an onboarding checklist with IT and HR that cut new-starter setup time from 5 days to 1.
Organized the office move.	Led a 14,000 sq ft office relocation on time and £18K under budget, with no lost working days.
Responsible for health and safety.	Coordinated fire safety, first aid cover and risk assessments, passing every landlord and insurer audit for 5 years.
Set up a room booking system.	Introduced desk and room booking for hybrid work, raising meeting-room use from 48% to 81%.

Skills for a office manager resume

Hard skills

Office budget management
Vendor and contract negotiation
Facilities and space planning
HR administration and onboarding
Payroll support
Accounts payable and invoicing
Health and safety compliance
Records and data protection
Event and travel coordination
Policy and procedure writing
Inventory and supplies control
Office relocation

Soft skills

Organization
Problem-solving
Clear communication
Discretion
Calm under pressure
Leadership
Attention to detail

Tools and software

Microsoft 365
Google Workspace
SharePoint
QuickBooks
Xero
Sage 50
BambooHR
Slack
Zoom
Envoy or similar visitor management

ATS keywords for office manager resumes

Use the terms that appear in the job ad you're applying to — exactly as written — wherever they truthfully describe your experience. These come up most often for this role:

office management
office operations
budget management
vendor management
facilities management
procurement
accounts payable
payroll
onboarding
HR administration
health and safety
policies and procedures
scheduling
event planning
inventory
Microsoft Office
QuickBooks
supervision
records management
cost savings
hybrid workplace
process improvement

What does an office manager resume need to show?

Office manager jobs vary hugely, from a 10-person dental practice to a 400-person headquarters. Recruiters look for three things: the size of what you run, the range of areas you cover, and the results you get.

The UK government's National Careers Service lists office manager tasks such as organizing daily operations, managing the office budget, carrying out appraisals and working with finance and HR. Use those areas as a checklist:

Operations and facilities: space, equipment, maintenance, moves
Money: budgets, invoices, petty cash, supplier spend
People: onboarding, supervision, payroll inputs, appraisals
Compliance: health and safety, data protection, insurance, audits
Support: events, travel, executive diaries

Cover at least four of these in your bullets, with numbers wherever you can.

How do you quantify office manager achievements?

Many office managers think their work can't be measured. It can. Look for these numbers in your emails, invoices and calendars:

What you did	What to measure
Supported people	headcount, number of offices, number of executives
Managed money	budget size, annual savings, invoices processed
Ran suppliers	contracts managed, suppliers consolidated, renewal savings
Onboarded staff	hires per year, setup time, first-day readiness
Ran projects	office moves, system rollouts, events, on time and on budget
Kept things safe	audits passed, incidents, training completion

Processed 300+ supplier invoices a month in Xero with a 99% on-time payment rate.

If you don't know an exact figure, estimate conservatively and be ready to explain how you got it.

How to write an office manager resume summary

Write three or four lines that give the reader your scope and your best result before they reach your experience.

Title plus years of experience.
The kind and size of office: industry, headcount, number of sites.
The areas you own: budget, facilities, suppliers, onboarding.
One standout result with a number.

Office manager with 6 years running offices of 50–80 staff in tech. Own a $250K budget and 15 vendor contracts. Delivered $30K in annual savings and a smooth hybrid-office redesign.

Avoid lines like "hardworking team player with excellent organizational skills". Every applicant writes that; your numbers are what make you different.

Office manager vs administrative assistant: how do the resumes differ?

The two roles share tools, but the resume emphasis is different.

	Office manager	Administrative assistant
Focus	running the office as a whole	supporting people and tasks
Key numbers	budget, savings, headcount, contracts	volume handled, accuracy, turnaround
Leadership	supervises admin or reception staff	usually none; may train new starters
Typical bullets	retendered contracts, led office move	managed 3 diaries, processed 200 invoices

If you are stepping up from an assistant role, show any budget, supplier or supervision responsibility you have had, even informally. See the administrative assistant resume example for the support-side version.

How do you make an office manager resume ATS-friendly?

Most mid-size and large employers use an applicant tracking system (ATS) to store and search applications. To make sure yours is read correctly:

Use a single-column layout and standard headings: Summary, Experience, Skills, Education.
Put your exact target title in your headline.
Mirror the ad's wording for systems and duties ("accounts payable", "vendor management", "QuickBooks").
Avoid text inside images, icons and text boxes.
Save as a text-based PDF or DOCX, whichever the ad requests.

You can pick an ATS-friendly template in EZProCV, edit with a live preview and download a text-based PDF for free. If you already have a resume in Word or PDF, import it and edit instead of starting over. Our ATS-friendly resume guide has more detail.

How a office manager resume changes by country

US & Canada

Use "resume", 1–2 pages, no photo or date of birth. US office manager ads often ask for QuickBooks, payroll processing and benefits administration; in Canada, mention provincial employment standards knowledge and French if you have it. See the USA resume format guide.

UK & Ireland

Use "CV", 2 pages, British spelling in the document itself. Mention UK GDPR, fire safety and first aid duties, and qualifications such as CIPD, IOSH or ILM. Leave out photo, date of birth and marital status. See the UK CV format and Ireland CV format guides.

Gulf (UAE, Saudi Arabia, Qatar)

Office managers in the Gulf often handle visa, residence and government-relations paperwork (PRO coordination) alongside facilities. Include nationality, visa status, notice period and languages; a photo is common but optional. EZProCV includes optional fields for these. See the UAE resume format guide.

India

Indian office manager and administration manager roles often cover housekeeping, security, transport and statutory compliance. Add your notice period, current city and total experience near the top, and keep the CV to two pages. See the India CV format guide.

Common office manager resume mistakes

Writing a list of duties with no budget, headcount or savings figures.
Calling yourself "Office Manager" without saying how big the office is.
Leaving out supplier, contract and budget work, which is what separates managers from coordinators.
Listing every software tool you have ever opened instead of the 6–10 the ad asks for.
Using a decorative template with sidebars and icons that an ATS may misread.
Forgetting compliance work such as health and safety, data protection or audits.

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Frequently asked questions

Combine hard skills such as budget management, vendor negotiation, facilities management, accounts payable, payroll support and health and safety with tools like Microsoft 365, QuickBooks or Xero. Add soft skills employers mention, such as organization, discretion and calm under pressure, but prove them in your bullets rather than just listing them.

It depends on country and office size. The UK National Careers Service gives a typical range of £25,000 for starters to £40,000 for experienced office managers. In the US, BLS reports a median of $110,500 in May 2025 for administrative services and facilities managers, a broader group that includes larger office management roles.

Yes. Many office managers step up from reception, administration or coordinator roles. Show a track record of growing responsibility, especially budgets, suppliers and supervising others. Short qualifications such as CIPD, IOSH, ILM or a bookkeeping certificate can strengthen your resume where a degree is missing.

One page is fine if you have under about five years of experience. Most experienced office managers need two pages to cover budgets, projects and supervision. Keep older roles short, with two or three bullets each, so your current role gets the most space.

Use the exact title from the job ad, then add a short qualifier: "Office Manager | Professional Services" or "Office and Facilities Manager | 120-Person HQ". This helps recruiters searching an applicant tracking system and tells a human reader your sector at a glance.

A short cover letter helps, especially for small businesses where the office manager works closely with the owner. Mention the size of office you run, one result such as a cost saving or office move, and why their company appeals to you. Keep it under 300 words.

Sources

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